QRTick: Event Setup Checklist
⚡ Quick Start
In QRTick, all events are organized as a "Series" with one or more "Performances". A single event is simply a series with one performance.
1. Series Setup Checklist
What is a Series?
A "Series" is the overall event container (e.g., "Summer Concert Series" or "Annual Charity Gala"). For a one-time event, you'll create a series with just one performance.
- Series Name: Create a clear, descriptive title for your overall event
- Series Description: Write a compelling description that explains your event's purpose, theme, and general information that applies to all performances
- Banner Image: Prepare a banner with 1.2:1 ratio (e.g., 600 × 500 pixels) showing event name and date range
- Host Details: Include organization name and contact information
- Series Type: Decide if this is a multi-performance series or a single event
2. Performance Setup Checklist
What are Performances?
"Performances" are individual occurrences within a series, each with its own date, time, and potentially unique details. A one-day event has just one performance.
- Date and Time: Set the exact date and start time for each performance
- Venue Details: Specify location, address, and any access instructions
- Performance Description (Optional): Add unique details specific to this date/time only
- Special Instructions: Note any performance-specific requirements (e.g., "Doors open 30 minutes early")
- Capacity: Set the maximum number of attendees (if applicable)
3. Ticket Setup Checklist
Ticket Type Decision
Decide whether your event needs a single ticket type ("General Admission") or multiple types (Early Bird, VIP, etc.).
- Ticket Type Names: Create clear, descriptive names for each ticket type (e.g., "General Admission", "VIP", "Early Bird")
- Ticket Descriptions: Explain what each ticket type includes and any special benefits
- Base Pricing: Set standard prices for each ticket type
- Performance-Specific Pricing: Decide if any performances need special pricing (e.g., higher prices for weekend shows)
- Availability Dates: Set when each ticket type goes on sale and when sales end
- Quantity Limits: Decide if any ticket types have limited availability
4. Banner Requirements
- Required Ratio: 1.2:1 (width:height), such as 600 × 500 pixels
- Content: Include event name and dates only - keep it simple and focused
- Design: Use clear, readable text with your event's brand colors or theme. Remember that other information will be displayed on the event listing, so avoid cluttering the banner design
- File Format: JPG or PNG format, optimized for web
Example Banner:
Notice how this banner includes just the essential information while maintaining visual appeal.
5. Pricing Examples
Sample pricing structure for a concert series with multiple performances:
| Ticket Type | Base Price | Friday Night | Saturday Night |
|---|---|---|---|
| Early Bird | $4,000 | $4,000 | $4,000 |
| General Admission | $5,000 | $5,000 | $5,500 |
| VIP | $7,500 | $7,500 | $8,000 |
Pricing Strategy Tips
- Consider your costs, target audience, and event value
- Research comparable events in your area
- Account for QRTick processing fees in your pricing
- Consider offering early bird discounts to drive early sales
Final Review Checklist
- Verify all series information is complete and accurate
- Confirm all performance dates, times, and locations
- Check that all ticket types have clear descriptions and pricing
- Ensure banner image meets size requirements and looks professional
- Preview how your event will appear to customers before publishing
6. Submit Your Event Information
Once you've gathered all the necessary information using the checklists above, send us an email with your event details. Here's a template you can use:
Email Template
Subject: New Event Setup - [Your Event Name]
Hello QRTick Team,
I'd like to set up a new event on QRTick. Here are the details:
--- SERIES INFORMATION ---
Series Name: [Your Event Series Name]
Series Description: [Overall description of your event]
Series Type: [Single event OR Multi-performance series]
--- PERFORMANCE DETAILS ---
[For each performance, include:]
Date: [Date]
Time: [Start time]
Venue: [Location name and address]
Special Instructions: [Any specific details for this performance]
--- TICKET TYPES ---
1. [Ticket Type Name, e.g., "Early Bird"]
Description: [What this ticket includes]
Price: [Base price]
[Any performance-specific pricing]
2. [Ticket Type Name, e.g., "General Admission"]
Description: [What this ticket includes]
Price: [Base price]
[Any performance-specific pricing]
3. [Additional ticket types as needed]
--- CONTACT INFORMATION ---
Organization: [Your organization name]
Contact Person: [Your name]
Phone: [Your phone number]
Email: [Your email address]
I have attached our event banner image to this email.
Thank you,
[Your Name]
What Happens Next?
- Initial Setup: Our team will configure your event based on the information you provided
- Preview Link: We'll share a link so you can preview exactly how your event will look to attendees
- Account Access: You'll receive login credentials to access your event dashboard
- Make Adjustments: You'll be able to modify or update details as needed
- Go Live: Once everything looks perfect, we'll make your event live for ticket sales
Ready to Set Up Your Event?
Our team is here to help you configure your event for maximum success.
Contact Us